Payroll Office

Hudson Valley Community College offers direct deposit for your paycheck into your bank account. You can deposit money into up to two (2) different checking accounts and up to two (2) savings accounts. All you need is your bank's name, your bank routing number, your bank account number, and the dollar amount you would like deposited. Direct deposit may take up to two (2) pay periods to begin.

All paystubs can be viewed online at my.adp.com. If you have not registered for this service, please email payroll@hvcc.edu to be set up. If you have registered but have forgotten your password, please click the forgot password link on the ADP site.

If you need to change your federal or state tax withholding amounts, or your filing status, contact the Payroll Office. You can access the forms from the links above or stop by our office to fill one out. The Payroll Office must receive the signed original to process, no faxed or emailed copies will be accepted. We suggest you check with your tax accountant before making any changes to your withholding amounts.

NYS Deferred Comp contributions are made through payroll deductions. Contact the Office of Human Resources for information on how to sign up for this deduction.

Tax Sheltered Annuity contributions are made through payroll deductions. Contact the Office of Human Resources for further information on how to sign up for this deduction.

The Payroll Office will mail all W-2 forms to employees in January, therefore, it is important to make sure your address is always current and correct on your paycheck. If you need to change your address, please login to WIReD and select "Personal Information." If you have any questions on how to make this change, please contact the Office of Human Resources.

The Payroll Office must receive a fully authorized Payroll Authorization Form before commencing pay for an employee.

The paycheck and earnings statement will allow you to quickly locate how many hours you worked, what type of hours you worked, your current and year-to-date earnings, and your current and year-to-date statutory and voluntary deductions. We hope this format provides a clear summary of how your net pay was determined.

Direct deposit statements/pay stubs can be viewed online only via ADP's iPay. Please contact the Payroll Office if you need access or assistance viewing your information online.

All paper paychecks will be mailed.

Who Needs to Submit Timesheets to Payroll
If you are an hourly employee and/or you are paid based on timesheets, the Payroll Office will need to receive the yellow copy of your bi-weekly timesheet no later than 9 a.m. on the Friday before the paydate. Late timesheets will be processed on the following payday.

The best way to get your timesheets to Payroll is to personally deliver them to us. There is a locked drop box outside the door to the Payroll Office in ADM 270.

Holiday timesheet submission schedule will be distributed via the Hudson Valley Campus Chronicle and email.

All Timesheets Should Be Submitted in a Timely Manner.
Timesheets must be submitted to the Payroll Office within 60 days of the date the hours were worked.

If a timesheet is submitted after 60 days it must be accompanied by a written explanation for the delayed submission, which must also be submitted to individual's DC/Dean/Director and Vice President.

Timesheets for hours worked that are over 60 days past, that are submitted without the required explanation, will be returned to the authorizing supervisor with a request for resubmission with written explanation for delayed submission.

Kronos Timecards
If you are an hourly employee and/or you are paid based on Kronos, the Office of Human Resources will need your Kronos timecard approved no later than 9 a.m. on the Monday before the pay date.

Late timecards will need to be printed (showing approvals) and given to the Payroll Office for payment on the following pay date.