Important Information for Employees Returning to Campus

Posted Aug. 27, 2020


As we prepare to welcome more students, faculty, staff and visitors to campus next week, we’d like to take a moment to share some information on returning to campus, and our deepest gratitude with those who have made this process possible.

When COVID-19 emerged in the spring, a dedicated group of individuals came together to form a task force to prepare for the eventual return to campus. We’d like to thank the many individuals who have participated in the COVID-19 Task Force and worked throughout the summer to develop Hudson Valley’s Re-Occupancy Safety Plan, which puts measures into place to protect the health and safety of our entire campus community.

We’d also like to encourage all faculty and staff to review the Hudson Valley COVID-19 Guidance for Returning Faculty and Staff (PDF), available on the college website. Detailed protocols are available on the college’s COVID-19 webpage, and many questions have also been addressed in the Campus Chronicle or employee emails during the summer months.

You should also be aware of information we have recently shared with our students. Please take a moment to read our Important Fall Semester Information Student Announcement and visit the COVID-19 Frequently Asked Questions (FAQ) webpage to learn more. As we all prepare for a successful semester ahead, here are some important reminders:

  • If you are sick, stay home from work, and contact your supervisor and Health Services at (518) 629-7468 or
  • In keeping with NYForward guidelines, the campus is maintaining a density of 50% or less. The majority of fall classes are being held online or remotely. Supervisors continue to maintain office coverage with rotating schedules, and many employees who are able to work remotely are doing so for the time being. Essential staff are working on campus, and many offices remain open for in-person visits.
  • All individuals must complete the health screening process each day before being allowed to access campus. Information pertaining to health screening check points will be updated on the college’s Health Screening webpage.
    • You must complete the online questionnaire before arriving on campus.
    • Upon arrival to campus, you must visit one of the designated screening stations to have your temperature taken and receive a color-coded wrist band to be worn for the duration of your time on campus that day.
    • Beginning Aug. 31, screening stations will be open Monday through Friday, 7 a.m. to 7 p.m. in the Parking Garage; 7 a.m. to 5 p.m. in Guenther; 7 a.m. to 3 p.m. in Bulmer Telecommunications Center and Williams Hall; and 24/7 at Public Safety.
    • A face covering must be worn throughout the duration of the screening process.
  • Face masks or coverings that cover the nose and mouth are required to be worn at all times in shared spaces and while in the presence of others on campus. If for medical reasons you are unable to wear a mask, contact the Center for Access and Assistive Technology at (518) 629-7594 or to receive a face shield.
  • Practice social distancing – maintain six feet of distance from others at all times.
  • Wash your hands frequently or use a hand sanitizer that contains 60% alcohol.
  • In addition to enhanced cleaning and disinfection being performed by the Physical Plant staff, employees and students will have access to cleaning supplies to disinfect high-touch surfaces before and after using them.
  • Please note that the Williams Access Road entrance to campus is closed, and North Drive access is limited.
  • The college is instituting a digital visitor log to assist the Rensselaer County Department of Health with contact tracing in the event of a COVID-19 exposure. Employees in offices or service areas must fill out the form each time an individual who does not work in your immediate area visits your office or service area. Please note that this process does not apply to classrooms. 

Thank you for your cooperation in keeping our campus community safe and healthy as we begin a new semester. By working together, we will continue to fulfill our mission, providing student-centered educational opportunities for all, whether in person, online or remotely.


Louis Coplin, Chairperson COVID-19 Task Force Chair
Vice President for Student Affairs

Regina LaGatta, Co-Chair COVID-19 Task Force
Executive Director External & Government Affairs/College Foundation