Applying for Financial Aid

Verification Process

After your FAFSA is processed, Hudson Valley Community College will be sent the information electronically. You may be required to submit additional information to the Mastrangelo Financial Aid Center.

Additional information is often required for one or more of the following reasons:

Database Mismatch
Your FAFSA data is matched against various federal databases (i.e. Social Security Administration, Selective Service, Dept. of Homeland Security, Dept. of Veteran Affairs) to make sure you meet the basic eligibility requirements for federal financial aid. If it cannot be determined that you meet the basic eligibility requirements, you may be asked to submit any of the following:

  • Copy of your Social Security Card.
  • Copy of your birth certificate.
  • Proof of U.S. citizenship.
  • Selective Service registration confirmation.
  • Copy of your alien registration card.
  • Proof of being a veteran of the armed forces.

The U.S. Department of Education selects some FAFSA applicants for a process called "verification." Hudson Valley Community College may also select a student for verification. If you are selected for this process, you will be required to submit the following to the Mastrangelo Financial Aid Center:

*If you (or your parents, if you are a dependent) use the IRS Data Retrieval Tool when filing the FAFSA, you may not be required to submit copies of the IRS tax return transcripts. You can also make a correction to your FAFSA to utilize the IRS Data Retrieval Tool after the FAFSA has been submitted. Login to, choose "Make Corrections" and then select the "Financial Information" tab. Be sure to "Submit" your corrections.

Federal regulations require that independent students/student's parents/student's spouses who did not file taxes must submit proof that they didn't file an IRS tax return. View more information and instructions.

Please be aware that other documentation may be required to resolve conflicting information that occurs between your FAFSA and verification documents. All errors, mismatches and verification issues must be resolved before your financial aid eligibility can be finalized.

Learn about the Verification Process

Verification Procedures

Hudson Valley Community College will follow all verification requirements as outlined in the U.S. Department of Education Application and Verification Guide. For students selected for verification, no Title IV financial aid will be determined until the verification process is satisfactorily completed.

Students selected for verification will be notified via their Hudson Valley Community College email and requested to submit all documents necessary to complete the verification process. The Mastrangelo Financial Aid Center will compare all submitted documents to the information provided on the student's FAFSA. Any discrepancies will be corrected electronically with the Department of Education. Students will then be notified of their award eligibility via their Hudson Valley Community College email. If awards are adjusted at a later date, the student will be emailed a notice to check WIReD.

Verification and other documents must be submitted and processed prior to the student's last day of attendance if the student wishes to borrow federal student loans. Processing can take a minimum of two weeks.

The deadline date for completing verification and confirming federal grant eligibility is also the student's last date of enrollment. (In limited cases there could be an extension of 120 days after the student's last date of enrollment.)

Failure to submit the required documentation by the deadline may result in a delay or loss of financial aid eligibility.

If Hudson Valley Community College suspects that a student or other individual has misreported information or altered documentation to fraudulently obtain federal funds, all relevant information and evidence will be reported to the Office of Inspector General at:

Office of Inspector General
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-1500

Award Letters