Emergency Information and Procedures

To call for assistance during ANY Emergency:
Dial 911 from a campus phone or (518) 629-7210 from a cell phone.

Once you calll, you will be connected with the Department of Public Safety. Explain the nature of the emergency and stay on the line for further instruction. If you call 911 from your cell phone you will be connected to a regional dispatch center. You will then need to accurately describe where you are and your call will be forwarded to the local agency. This may delay the response time as the call is re-directed. It is suggested that you program your cell phone with the Department of Public Safety number (518) 629-7210 and also your local police agency.

Communicating Emergencies to the Campus Community:
Hudson Valley Community College has instituted the SUNY NY-Alert system to warn students and college employees of an impending or ongoing emergency, and provide timely emergency information to the same groups to protect lives and minimize campus disruption. Participants need to “opt in” to receive the alerts. Messages can be received via cell phone (text and/or voice), telephone, email and fax.

Safety and Health Resources
The following departments on campus can provide you with safety and health assistance:

  1. Department of Public Safety
    Located in the south end of the Siek Campus Center, Public Safety’s mission is to provide a safe, secure atmosphere and is open 24 hours a day. Contact Public Safety for all emergencies by dialing 911 from a campus phone or (518) 629-7210 from a cell phone.
  2. Health Services
    Provides employees and students with health information and medical attention. For assistance, report to Health Services in the Wellness Center, located in Siek Campus Center, Suite 270.
  3. Department of Environmental Health and Safety
    Provides guidance and training on all occupational safety and environmental health issues. Contact the department at (518) 629-7163 or (518) 629-7787.
  4. College Safety Committee
    With representatives from across campus, the committee is responsible for promoting and strengthening all aspects of safety and health on the campus. You can report a safety issue to the college Safety Committee through our webpage.

Medical Emergency: Serious Illness , Injury on campus

Medical Emergencies

Call the Public Safety Office:

    • Dial 911 from a campus phone
    • Dial (518) 629-7210 from a cell phone
    • Use a red emergency phones located in campus buildings
    • Use an outdoor emergency phone identified by the blue light

Information Information to be reported to Public Safety:

  • nature and location of the incident
  • number of people involved
  • any other pertinent information particular to this event
  • If you suspect a patient is in cardiac event, report this to Public safety when calling. A Public Safety Officer will respond with an AED.

If possible, have someone else stay with the patient if you need to go to a phone. Give Public Safety as much information as you can about the nature of the emergency. Public Safety will dispatch an officer to the scene and will also connect your call to the Rensselaer County 911 by conference call. You will receive instructions on what to do until the fire department and EMTs arrive.

  • Instructor should immediately dismiss the class and insure that every one leaves the classroom
  • Instructor should remain with the individual until Public Safety arrives. Think safety

Data suggests that the average response time by the Troy Fire Department and EMTs to emergency calls on campus has been in the range of three to four minutes. Every effort will be made to keep this response time as short as possible.

AEDs (Automatic External Defibrillators)
AEDs are emergency medical units that may be used in cardiac emergencies to restore heart beat.

These devices are publicly accessible on campus:

  • 400 Jordon Road, second floor lobby, suite B
  • Bulmer Telecommunications Center, main lobby, near elevator
  • Day Care Center, second floor, near room 134
  • Fitzgibbons Health Technologies Center, Dental Clinic (center of room 113)
  • Fitzgibbons Health Technologies Center, Health Services (room 146)
  • Guenther Enrollment Services Center, main lobby, near elevator
  • Hudson Hall, main hall, near restrooms
  • LaPan Services Building, main hallway near restrooms
  • Marvin Library Learning Commons, behind circulation desk
  • McDonough Sports Complex, main lobby, near the ticket office
  • Science Center, Cafe lobby
  • Stadium Classroom Building, south wall of room 107
  • TEC-SMART, near room 145
  • Williams Hall copy room, across from room 123

In addition, the Public Safety Office has two AEDs which it transports to areas of need, and both Health Services and the Dental Clinic have their own units.

If you suspect a patient is in cardiac arrest, report this to Public Safety when calling. A public safety officer will respond with an AED.

Work Related Accidents and Injuries
If an injury or illness occurs on campus, go to Health Services for medical attention. An incident report will be completed while at Health Services. No claim for worker’s compensation may be processed without such an incident report which must, by law, be filed within 30 days of the incident. In the case of a medical emergency where an ambulance is called, report to Health Services upon return to work.

Employee Return from Illness,Injury,Hospitalization, or Surgery
When returning from any protracted illness or injury, all employees must report first to Health Services to submit a physician's clearance to resume job duties. In some cases, the college physician or health service director may wish to discuss or examine the condition. This process is necessary to protect both the college and the employee. In general, "light duty" is not allowed.

Reporting a Theft or Assault
During an emergency, if a theft or assault is in progress, please call 911. After the incident has occurred, please call (518) 629-7210 so that a public safety staff member can be dispatched to take a report. Please be certain to report details such as descriptions of property and of suspects: i.e.: clothing, height/weight, hair color, eye color, etc.

Reporting a Motor Vehicle Accident
Minor property damage car crashes and/or accidents can be reported directly to Public Safety by calling (518) 629-7210. Injury accidents and more serious property damage accidents can be initially reported to Public Safety. However, we will then contact the appropriate police agency to take the report and investigate further.

Employee Rights and Responsibilities under State OSHA law
As an employee of the college, you have the right to ask questions related to potential safety and health conditions in your work area. Such issues should be directed to the Department of Environmental Health and Safety at (518) 629-7163 or (518) 629-7787. Or, you can report the issue to the college Safety Committee through our webpage.

At a minimum, all college employees must have safety orientation training provided by the Department of Environmental Health and Safety. Additional environmental health and safety training may be required based on your job responsibilities and will be provided.

Evacuation Guidelines for Individuals with Mobility Impairments

An individual who has a mobility or physical disability may be anyone with a permanent or temporary disability who is unable to evacuate a building independently.

The college makes every effort to schedule these individuals in first floor classes in case of the need for emergency evacuation. However, these individuals are not always in regularly scheduled classes, and may need assistance in case an emergency evacuation is necessary.

Students and employees are encouraged to identify themselves to the Center for Access and Assistive Technology as someone who may require assistance in the event of an emergency evacuation.

Tips for persons with mobility and physical disabilities, and guidelines for emergency evacuation:

  • Multiple routes - Individuals with mobility and physical disabilities should identify primary and secondary evacuation routes from each building they utilize in case of a fire or building emergency.
  • Horizontal evacuation - The safest and easiest route may be to move into an adjoining building. Each building is designed with fire barrier structural components so that a fire in one building will not involve other attached buildings. It may be necessary for you to move to the nearest staircase. Dial the Public Safety office at (518) 629-7210 from your cell phone or 7210 from a campus or emergency phone, to notify public safety of your location and that you are in need of mobility assistance. Please wait for an officer from the Public Safety office to assist you.
  • Stairway evacuation - Use an "Evac Chair," if available. The college has located these chairs in strategic areas of most buildings where they may be needed. An "Evac Chair" allows an individual to be strapped in and transported down stairways.
  • Relocate to a safer area - If an individual cannot evacuate safely, it is suggested that they be escorted to a part of the building furthest from the danger area. An enclosed area, such as an office or an enclosed stairwell with a phone, is best. Landings of enclosed stairways are a good choice, as they often offer a higher fire-rating than other areas of the building and make it easier for responders to get to individuals. Use an emergency phone or any campus phone to dial 911 or a cell phone to dial (518) 629-7210 to report your exact location and nature of the emergency to Public Safety.
  • Individuals should put the Public Safety phone number into their mobile device or cell phone. Emergency phones are strategically located throughout many buildings, and often in areas such as enclosed stairwells, where it is safe to wait for assistance.
  • Stay in place - If an individual cannot evacuate or relocate safely, sheltering in place may be the best option. If the "stay in place" approach is used, dial (518) 629-7210 from a cell phone to alert others as to your location. Close the door to prevent smoke and fire entry. If possible, move to a window and wave a brightly colored cloth so that emergency personnel can see where you are. DO NOT break the window unless absolutely necessary, since doing so could injure you or others and allow smoke to enter the room.

Emergency Preparedness Plan

Emergency Preparedness Committee Members:

Fred Aliberti - Director of Public Safety
Richard Edwards - Director of Physical Plant
Dennis Kennedy - Executive Director Communications & Marketing
Claudine Potvin - Giordiano, Director of Health Services and Clinical Coordinator
William Reuter - Vice President for Administration and Finance
Laurie Vivekanand - Director of Environmental Health & Safety

1.0 Definition and Declaration of an Emergency

An emergency is an event or an incident that cannot be managed using routine measures or resources. The President of the College (or designee) will declare a state of emergency when such an event or incident occurs and the guidelines described in this plan will be implemented to respond to, to manage and to recover from the emergency.

1.1 Purpose and Scope of the Plan

The purpose of this Emergency Preparedness Plan is to protect lives and property.

We understand that an emergency typically occurs suddenly and without warning, that any defined approach to responding to an emergency may vary depending on specific conditions at the time of the emergency and that an emergency may occur that has not been identified in this plan. These guidelines are therefore based on realistic approaches to responding to, managing and recovering from the potential emergencies that have been identified in this plan. These guidelines are however, flexible enough to accommodate other approaches to emergencies identified in this plan and other emergencies that may not currently be identified in this plan.

1.2 Campus Responsibilities

The development and maintenance of this Emergency Preparedness Plan is a critically important institutional task. If an emergency does occur, the guidelines defined in this plan may have a direct effect on reducing personal injury and property damage.

However, we must understand that maintaining our campus preparedness for recognizing and responding to an emergency is a responsibility of every member of our campus community as shown below by the defined campus preparedness elements.

  • Intelligence - The campus community has the responsibility to recognize and report any event with the potential for developing into an emergency, or to provide intelligence, to our Public Safety Office.
  • Awareness - The Public Safety Office has the responsibility to maintain current knowledge of any developing local, state or national potential of an emergency and to inform the campus community of this developing potential.
  • Training - The Campus Emergency Response Team has the responsibility to identify and resource the delivery of emergency prevention and preparedness training to the campus community.
  • Testing - The Campus Emergency Response Team has the responsibility to insure testing of the Emergency Preparedness Plan through simulated occurrences of emergencies to determine the effectiveness of the guidelines defined in this plan.
  • Maintenance - The Campus Emergency Response Team has the responsibility to regularly review the Emergency Preparedness Plan to maintain the accuracy, currency and completeness of the plan. The Campus Emergency Response Team has the responsibility to coordinate the regular review of all other related emergency documents. In the event of the occurrence of an emergency the Campus Emergency Management Team has the responsibility to conduct a thorough post-emergency review to determine the effectiveness of our campus response and to modify this plan as appropriate.