Center for Counseling and Transfer
 
 
 
 
 
 
 
 
Academic Waiver

Waiver of Good Academic Standing and/or Satisfactory Academic Progress Regulations
Explanation and Procedure

A student at Hudson Valley Community College must be in good academic standing in order to continue studies as a matriculated student. To be in good academic standing, a student must meet or exceed the requirements specified in the retention table in the college catalog. To be eligible for financial aid, students must also maintain satisfactory academic progress (SAP). The standards for SAP are also outlined in our catalog. Understanding there may be extenuating circumstances which have caused a student to lose good academic standing and/or SAP, the College provides the opportunity for a student to request a waiver of these standards. Such a waiver will be granted only if the student’s situation is viewed as an exceptional or extraordinary case, meaning, the circumstances preventing the student from meeting the requirements were highly unusual and most probably out of the student’s control. The student must be an otherwise serious and successful student.

In order to be considered an otherwise serious and successful student, the student must have:
A 2.00 GPA in each prior term
Completed more than 50% of coursework in each prior term
[Note: Students who meet the Fresh Start criteria will be considered]

If the student feels his/her situation warrants use of the one-time only waiver of good academic standing and/or SAP requirements, an appeal must be made in writing to the Waiver Review Committee, by completing the waiver application form.

The completed application should explain the situation to whatever extent possible, show evidence through documentation that the situation has been rectified and discuss a plan for successfully pursuing further education. Documentation of illness or extenuating circumstances must also be provided.

Example

  1. Personal illness:
    • Note from your doctor stating: an illness, a minimum two week request of absence from school, and the physical and/or mental ability to return to school.
  2. Family member with illness:
    • Documentation showing you as the primary care giver
    • Doctor’s note from patient’s physician stating a minimum two weeks of care prohibiting you from attending classes and that the extenuating circumstance has been rectified for you to return to school.
  3. Death in immediate family:
    • Death Certificate and/or copy of the obituary

All documentation must be in its original form. Copies will be accepted only once originals are viewed in the office. While the above examples are the most common reasons for Academic Waivers, the committee will review all applications on a case by case basis.

The completed application packet must be submitted by noon on the first day of the semester of its intended use. Return application and supporting documentation to the Center for Counseling and Transfer, Siek Campus Center, Suite 260.

The Waiver Review Committee will meet periodically to review complete applications. The student will be notified in writing of the committee’s decision. If not satisfied with the decision, an appeal can be made to the Vice President for Student Services, by appointment only.