Dwight Marvin Library
Marvin Library iPad Lending Services Policy

Marvin Library lends electronic devices including the iPad to current students and employees and subject to the College’s computer use policy. The devices are preloaded with content and access tools which are selected by librarians and other building faculty and staff. Additional accessories (covers, power cables, keyboards, etc.) may be bundled with the iPad or circulated separately.

Eligibility to borrow iPads is limited to current students and employees; community borrowers and others who may be eligible to borrow books are excluded from iPad lending. The loan limit is one iPad per borrower. Use of iPads is limited to designated areas within the Marvin Library building. iPads are loaned from the first floor service desk and must be returned there directly to a staff member. An iPad loan agreement must be signed for each loan indicating agreement with current policies and restrictions. Loans will not be completed without signing the agreement. Violation of the terms of the lending agreement may result in loss of lending privileges.

The loan period is three hours or until thirty minutes before closing, whichever is first. Renewals and overnight loans are prohibited. When iPads are returned, staff will perform a visual check for damage or missing parts. When the equipment is verified to be returned on time and in good condition, the item will be checked in and the loan agreement will be destroyed. A $3 library fine is charged per hour or part of an hour for late returns. Unpaid overdue charges prevent future loans.

Failure to return an iPad prior to closing will result in the library declaring the item stolen, notifying the Office of Public Safety, and posting the full replacement cost to BANNER. If the iPad is returned in good condition within thirty days, the replacement cost will be removed and the maximum library overdue fine will be posted in its place. The maximum overdue charge is $150; overdue charges must be paid even if the iPad is returned. After thirty days overdue, the iPad will not be accepted as a late return and the replacement charge must be paid. Hudson Valley Community College students are unable to register for future semesters, view their grades online, or obtain transcripts while having an unpaid balance for library replacement costs on their account.

Marvin Library faculty and staff will select the apps and content available on the iPads. Borrowers may not add or remove apps. Borrowers may request changes through the online app recommendation form. Preference will be given to free apps that facilitate access to licensed content provided by the library and its building partners and which are directly related to academic programs. A modest sum from the library materials budget will be allocated for fee-based apps. All circulating iPads will be configured in an identical manner. iPads will be synched and charged daily from the master profile. Campus IT/Information Technology Services will provide consultation to determine technical specifications to prevent tampering with content and to provide privacy to borrowers.

June 16, 2011