Information Technology Services (ITS)
 
 
 
 
 
 
 
 
 
Documentation

Retrieve File(s) From Common (G:) Drive


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Common (G:) Drive is used by faculty to store files for student retrieval. To retrieve a file you must know the path to the file (which folders to open). This path would be given to you by your course instructor.


Retrieving a common (G:) Drive file on campus:

Log on to any student computer and click the Start button at the bottom left of your desktop. As shown in Figure 1 below, click Computer.

Figure 1

The ‘Computer’ window showing all drives, including common (G:) drive will open, as seen in Figure 2 below. Locate common (G:) drive and double click.

Figure 2

As shown in Figure 3, a window will open revealing the contents of common (G:) drive. Notice the Address bar indicates your current location as (G:) drive.

Figure 3

Locate the file you need by selecting and opening folders according to the path provided by your instructor. For example, if you wanted to retrieve the Tips for Writing Exercise file, shown in Figure 4 below, you would need to know the following path: (G:) drive -> clc folder -> terry folder -> Smart Start folder. The Address bar, shown in the figure, indicates this path.

Figure 4

Once you locate the file you want to retrieve, select and open the file. As shown in Figure 5 below, click the file name once and click Open in the file menu at the top of the window or double click the file name or right click over the file name and choose ‘Open’ in the resulting menu.

Figure 5

 

The file will open in the appropriate application as a Read-Only file. You will see [Read-Only] after the name of the file in the title bar of the application. You can print this [Read-Only] file. If you wish to edit the file and save the edited version you would need to save the file to your (H:) drive.

  • click File
  • click the Save As button on the resulting Info page
  • on the Save as Window, click the Browse button to open the Save as window
  • navigate to your (H:) drive and to the folder where you want to save the file
  • if you wish to change the name of the file type an appropriate name in the File name field
  • click the Save button

You now have ownership of the file and can edit as you wish.