Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act
(FERPA) affords students certain rights with respect to
their education records. In addition, parents are afforded the same rights as students are, as
long as the student is claimed as a dependent on either of
their parent’s Federal Income Tax return, and there is
proper presentation of the dependency condition.
Please remember that students must present their
Hudson Valley Community College Student ID card or
another type of photo identification in order to
receive information about their student record. This
requirement helps to ensure privacy.
These rights are:
- The right to inspect and review the student's education
records within 45 days of the day the college receives
a request for access.
Students should complete the request form available in
Office identifying the record(s) they wish to inspect. The registrar
will make arrangements for access and notify the student of
the time and place where the records may be inspected.
If the records are not maintained by the registrar, the
student will be advised to whom the request should be addressed.
- The right to request the amendment of the student's
education records that the student believes are inaccurate
Students may ask the college to amend a record that they believe
is inaccurate or misleading. They should complete the request
form available in the Registrar's
Office, clearly identify the part of the record they want changed, and specify
why it is inaccurate or misleading.
If the college decides not to amend the record as requested by the student,
the college will notify the student of the decision and advise the student
of his or her right to a hearing regarding the request for amendment. Additional
information regarding the hearing procedures will be provided to the student
when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable
information contained in the student's education records,
except to the extent that FERPA authorizes disclosure without
One exception which permits disclosure without consent is disclosure
to school officials with legitimate educational interests.
A school official is a person employed, appointed or hired by the college in an
administrative, supervisory, academic or research, or support
staff position (including law enforcement unit and personal
health staff); a person or company with whom the college has
contracted (such as an attorney, auditor, or college agent);
a person serving on the Board of Trustees; or a student serving
on an official committee, such as a disciplinary or grievance
committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs
to review an education record in order to fulfill his or her professional responsibility.
- Hudson Valley Community College designates the following
items as directory information: student's name, dates
of attendance, date of birth, enrollment status, major, date of graduation, honors and awards received, and student campus e-mail address.
The college may disclose any of those items without prior
consent, unless notified in writing to the contrary within
thirty days of the beginning of the term.
- The right to file a complaint with the U.S. Department
of Education concerning alleged failures by State University
to comply with the requirements of FERPA. The name and address
of the office that administers FERPA is:
Family Policy Compliance
Office, U.S. Department of Education, 400 Maryland Avenue, SW.,
Washington, DC, 20202-4605