E-mail and Portal Policy for Students
Based on the reliance and acceptance of electronic communications, e-mail messages and portal announcements are considered an official means of communication with students of Hudson Valley Community College. Students are expected to comply with the Computer Use Policy when using the e-mail and portal systems.
All students are assigned an official college username and password combination for accessing e-mail and portal systems and an official college e-mail address for receiving and sending e-mail messages. The college expects that students will use their official college username and password combinations and their official college e-mail addresses to receive and read e-mail messages and portal announcements on a frequent and timely basis. Students are not absolved from the responsibilities associated with the contents of electronic communications if electronic communications are not received and read on a frequent and timely basis.
Students are expected to maintain their own e-mail inboxes. Students are assigned 50MB of disk storage within which their own usage for e-mail, calendar, contacts and tasks information must be managed. Each student is responsible for managing their own disk storage usage. Students will be notified by the server if their disk storage usage begins to approach their quota and will then have to take some action to reduce their disk usage. This action may simply be removal of e-mails or may be copying (backing up) of e-mails to some other location followed by removal of e-mails. We will automatically remove e-mail messages that are 30 days old or older from the Trash folder on the server. An e-mail deleted from your server Inbox will automatically be moved to your server Trash folder and will then be automatically removed after 30 days. We will not remove any other e-mails from any other user folders on the server.
The college does offer the capability to forward e-mail from a college e-mail address to another e-mail address. However, the college does not recommend that students forward e-mail to any other e-mail address. The college will only support the college e-mail system provided to students. The college is not responsible for the handling of e-mail by outside vendors. Students are not absolved from the responsibilities associated with communications sent to their official college e-mail address if e-mail forwarding results in the loss of e-mail messages.